2010 Vision session notes 1
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[edit] Lessons from 2009-2010
- Planning and managing expectations (software development and events, student research projects)
- Consistent engagement and training structure (dScribe)
- Clarity of Open.Michigan's scope and mission, translating this to our constituents
- Connecting across campus to appropriate units of expertise
- Video production and editing is tough
- Lecture Capture: capture, production, distribution
- Don’t accept responsibility of a project over which you have no authority
- Tread carefully with regard to external collaborations (maintain scope and chain of command/role of responsibility)
- Learn to say no!
- Understand our community
- Don’t make promises we can’t keep
- Need to leverage and cultivate a variety of champions (especially faculty)
- Don't overly rely on our existing champions
- Keep perspective and stay practically focused: satisfice
- Be explicit on internal communications when needing input (specifically ask individuals for input or send out information as general FYI without expecting active feedback)
- Use SMART tactics
[edit] Done
italics indicate projects that did not meet anticipated objectives
Administrative
- Internal library memo on OER
- "OER in the library" task force report
- Create and filled Open Education Coordinator position
- Created permanent position for Health OER activities
- Lost a few staff members and champions
Software Development
- Recomp feature in OERca
- Citation key and tag finding implemented
- Hosting own eduCommons instance
- migration went well
- maintenance has been difficult
- Improved design and resources on website
- RFP for Drupal platform
- Drupal Development
- UCT brought up an instance of OERca
- Improved copyright clearance tools
Operational
- dScribe process refinement resulting in decreased training time
- Still need to maintain accountability and regular engagement (structure) with dScribes
- Experimented with dScribe as a service
- Result we clear with services we offer;
- Need to be able to transfer questions to appropriate Library divisions
- Reorganizing wiki with categories
Publishing
- 30% M1/M2 resources published
- 870 videos finished uploaded and imported to iTunes (Dentistry)
- A few Dental submissions accepted to MedEd Portal
- Open.Michigan video project content published (volunteer project, not managed by Open.Michigan staff)
- Creation of Best Practices document (Fair Use in OCW)
Engagement
- Hosted Events: Open Everything; Copyright Camp; Copynight
- Conferences attended: Free Culture, Connexions
- Papers: ACM, OCWC, ACMC
- Reading Group
- Based initially on internal interest to stay abreast of field (internal sharing things with each other)
- Became showcase for Open.Michigan when made public (didn’t serve its initial purpose)
- Should re-evaluate: unsuccessful in accomplishing initial goals
- Developed a more proactive model for OER creation, consulting and training
[edit] Doing
Administrative
- Continuing discussions of Library integration
Software Development
- Building an OER Publishing platform (Drupal base)
- Continuing Search and Discovery activities
Operational
- Engaged in NSF and Hewlett 3 grants
- Developing a communications and outreach strategy
- Creating a goals and metrics strategy
- Ongoing policy work
- Scenes a faire FU, FAQ
- Copyrightability spectrum
- Various form updates
- Handing off more copyright questions to the Copyright Office
- Creating Health OER Case Studies (institutions creating OER programs from scratch)
Publishing
- Began defining spectrum analysis of copyright eligibility
- Content additions: Flint Open course; Public Policy
- Publishing M1/M2
- Almost finished with editing M1/M2
- Continuing to develop Ojibwe resources
Engagement
- URC collaboration
- Hosting UMAPS scholar
- Began archiving our materials in Deep Blue
- Participating in Intellectual Property class projects
- Engaged U-M media production: CRLT, LRC
- Fostering relationship with CIC (OER panel this fall)
[edit] Will Do
Operational
- Create copyright Policy on Video Production
- Review and update consent forms including making permission process more efficient for Medical School
- Write report on PD-INEL - Public Domain – Ineligible with Copyright Office staff
Publishing
- Create better and more DIY resources
- Create style guide for publishing
- Create accessibility guide
- Increase publication of video and rich media content
- Identify hosting sources and partners:CARMA?
- Opencast evaluation
Software Development
- Increase Search and Discovery activities(making our OER more findable)
- Determine usefulness of OERca
Engagement
- Increase collaboration with Library
- Encouraging reciprocal links to materials with like-minded institutions and initiatives
- Developing a communications and outreach strategy, including:
- Cohesive events plan
- Accountability and expectations of Open.Michigan staff roles
- Focus on student engagement and advocacy
- Conference presentations (Open Ed)
- Gather and publish anecdotes and list of faculty members who have participated in Open.Michigan
- Begin creating a strategy for open/participatory learning OUTM (think about John King as PoC and the bicentennial in 2017)
Evaluation
- Start using Google ad words
- Employ search optimization
- Implement a goals and metrics strategy
- Create more mechanisms for OER use feedback (surveys, analytics, etc.)
- Write paper on dScribe
- Organize internal communications and workflow (including document sharing)
[edit] Stop Doing
- OERca development
- Current iteration of Reading Group
- Hosting content on eduCommons
- Changing platforms so often
- Working with student group projects for classes other than copyright class
[edit] SWOT
Strengths (Internal)
- Optimistic
- Multi-talented
- Motivated
- Passionate
- Staffing is fully operational
- Institutional support
- Taking advantage of existing infrastructure (partnerships; social and technical)
- Awareness of O.M
- Pragmatic
- Forward thinking and progressive
- Agile
Weaknesses (Internal)
- Overly committed to the goal of Openness.
- Communication of our mission is hard to keep focused and clear
- Scope: we don’t say no to many projects
- Not yet into the U-M institutional infrastructure (eg. library transition would address this)
- Intangible benefits of Open (how do we measure our impact?)
- Idealistic
- Scope creep
Opportunities (External)
- More people interested in giving us content than we can process right now
- Monetization of resources (eg. partnering more closely with Distance Ed) and cost recovery
- New abilities/new personnel through partnerships/homes (e.g. MPublishing)
- Defining the role of a Public University(do more with state, community colleges and other academic partners)
- Alumni
- Emeritus faculty
- Drupal (opportunity for future software collaborations)
- Copyright infringement lawsuit
- Education climate (e-learning, scholarship, publishing, etc.) in general
Threats/Challenges (External)
- People who don’t understand our mission and benefits to them,
- In Med School: not actively advocating against us
- Open access advocate for one aspect of Open but not for other aspects of Open
- People who think that monetizing their materials is to the exclusion of openly licensing their content
- Overuse of Source Unknown/PD-Inel
- Copyright infringement lawsuit
- Understanding the lifecycle of the materials we create and house
- Use of published materials (internal and external)
[edit] Open.Michigan Staff Roles
- Focus on maintaining boundaries of discrete job responsibilities and roles.
- Past emphasis has capitalized on staff interests and skills
- Specific positions: currently our African Health Network OER project manager maintains a pulse on all international projects until further development; new Open Education Coordinator works closely with the Publications Manager and takes on point responsibility but other staff are encouraged to attend meetings and provide input.
- Continue to hand off copyright questions to the Copyright Office.
- Known Issues
- dScribe staffing in Fall 2010
- Maintain clear line of internal communication and roles
[edit] Follow Up from Session One
- Over the next month do a self-assessment of things that you feel are not worthwhile.
- Everyone develop "activity pie" of how much % time we spend on various activities.
- Complete "Doing" section and move to "To Do"
- Act on SWOT analysis
