OERca Software Instructions - Pre Document Decomposition

From openmichigan

Contents 1 Getting Started 2 Managing Content 2.1 course 2.1.1 Viewing Course 2.1.2 Viewing/Editing Course Information 2.1.3 Viewing/Editing Instructor Information 2.2 course materials 2.2.1 Viewing Materials 2.2.2 Viewing/Editing Material Information 2.2.3 Adding Materials through CTools 2.2.4 Adding Materials through Upload (single or bulk) 2.3 content objects 2.3.1 Viewing Content Objects 2.3.2 Viewing/Editing Content Object Metadata 2.3.3 Adding Content Objects (single or bulk) 2.4 replacement content objects 2.4.1 Viewing Replacement Content Objects 2.4.2 Viewing/Editing Replacement Content Object Metadata 2.4.3 Adding Replacement Content Objects 2.5 ask forms 2.5.1 Instructor Ask Form 2.5.1.1 Adding Content Objects to the provenance Ask Form 2.5.1.2 Adding Replacement Content Objects to the replacements Ask Form 2.5.1.3 Viewing the Ask Form

Getting Started

In order to begin using the OERca Software Tool for managing content, you will need to populate your course with materials, content objects (COs), and information about the course, instructor, materials, and COs. In the future, much of this will be automated through CTools, but for now, you have the privilege of building the course.

Managing Content

course

Viewing Course

1. Choose the Manage Courses tab or click on the course status bar on your home tab
2. If more than one course, choose a course

Viewing/Editing Course Information

1. Choose the Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. On the right side of the page, just below the header choose "Edit Course Info"
4. Edit the information - see the descriptions of the fields below:

School: The school or college at the university

Course Subject: The subject or department within the school or college

Course Number: The course or sequence number as recognized by wolverine access

Title: The title of the course or sequence

Level: The academic level of the students taking the course

Length: The length of the course in terms of weeks (up to 14)

Term: The academic term of the course to be published

Year: The academic year of the course to be published

Director (Med School Only): The sequence director

Creator: The creator of the course or sequence

Collaborators: Any collaborators on creating the course or sequence

Language: Which language the course is offered

Highlights: The educational objectives for the course or sequence

Description: The description of the course or sequence

Keywords: Any words that would describe the course or sequence for search purposes

Viewing/Editing Instructor Information

* disabled for now

1. Choose the Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. On the right side of the page, just below the header choose "Edit Instructor Info"

course materials

Viewing Materials

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material to view

Viewing/Editing Material Information

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. On the right side of the page below the header, choose "Material Info"
5. Edit the information - see the descriptions of the fields below:

Name: The name of the material

Author: The author of the material

Collaborators: Any collaborators on the material

Material Type: Which type of instructional item is the course material

File Type: Which file format is the course material

Embedded COs?: Does the course material contain content objects within it (check yes if the material itself is a content objects - for example, if the material is an image file, make sure it is marked as having embedded content objects, then capture the image itself and clear it as you would other content objects)

Adding Materials through CTools

Adding Materials through Upload (single or bulk)

1. If doing a bulk upload, find the materials to add on your local machine (otherwise, skip to step 3).
2. Select all the files, right click and choose "Compress" (for Mac) or "add to Zip" (for PC). This will create a compressed file of all the materials.
3. Within OERca, choose the Manage Courses tab.
4. On the right side of the page below the header choose: "Add Course Materials."
5. Fill out the appropriate fields and choose the file to upload from your local hard drive.
   1. The file on your hard drive will be a .zip file for bulk, or any type of course material for single uploads.
6. Click the "Add" button on the bottom of the input box, and then click "Close"

content objects

Viewing Content Objects

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material

Viewing/Editing Content Object Metadata

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. Choose a content object from the left side of the page
5. If editing, fill in metadata in the information and copyright tabs - you can also recommend actions and send COs to the instructor or dScribe2 in the status tab

Adding Content Objects (single or bulk)

1. If doing a bulk upload, find the COs, RCOs, and context images to add on your local machine (otherwise, skip to step 3).
2. Select all the files to upload, right click and choose "Compress" (for Mac) or "add to Zip" (for PC). This will create a compressed file of all the materials.
   1. The .zip file for the bulk upload may contain the following files:
      1. context images - these must follow the naming scheme: slide1.jpg (PPT) or slidetitle.001.jpg. The uploader only takes .jpg files at the moment.
      2. Content Objects (COs) - these follow the naming scheme: 1_descriptivename.jpg (1 is the slide number on which the image appears).
      3. Replacement Content Objects (RCOs) - these follow the naming scheme: 1R_descriptivename.jpg (for example, if the original CO is named: 1_starexplosion.jpg the RCO will be named: 1R_starexplosion.jpg).
3. Choose Manage Courses tab
4. If more than one course, choose a course; (otherwise, skip to step 3).
5. Choose a material
6. On the right side of the page below the header, choose "Add Content Objects"
7. Fill out the appropriate fields and choose the file (single image or Zip) to upload from your local hard drive
   1. All of the slide images, COs, and RCOs for one course material (lecture) will be compressed (zipped) into a .zip file and uploaded.
   2. The single uploader will take any single CO, RCO, or slide image that follows the above naming scheme.
8. Click the "Add" button on the bottom of the input box, and then click "Close"

replacement content objects

Viewing Replacement Content Objects

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. Select a content object - the replacement content object is to the right of the original and the background turns green when you select it

Viewing/Editing Replacement Content Object Metadata

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. Choose a content object from the left side of the page
5. Select the replacement content object to the right of the original content object
6. If editing, fill in metadata in the information and copyright tabs - you can also send RCOs to the instructor in the status tab

Adding Replacement Content Objects

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. Choose a content object from the left side of the page
5. Select the replacement content object to the right of the original content object
6. Click on the link to "Upload Replacement" or scroll to the bottom of the page
7. Choose the file to upload from your local hard drive
8. Click the "Upload" button on the bottom of the input box

ask forms

Instructor Ask Form

Adding Content Objects to the provenance Ask Form

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. Choose a content object from the left side of the page
5. Choose the status tab
6. Choose "Yes" to "ASK INSTRUCTOR"

If you would like to add additional questions for the instructor:

1. Within the status tab, click "Ask instructor additional questions"
2. Type your question and click "SAVE"

Adding Replacement Content Objects to the replacements Ask Form

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Choose a material
4. Choose a content object from the left side of the page
5. Select the replacement content object to the right of the content object (background will change to green)
6. Choose the status tab
7. Choose "Yes" to "ASK INSTRUCTOR"

If you would like to add additional questions for the instructor:

1. Within the status tab, click "Ask instructor additional questions"
2. Type your question and click "SAVE"

Viewing the Ask Form

1. Choose Manage Courses tab
2. If more than one course, choose a course, otherwise, skip to step 3
3. Select the material for which you would like to see the Ask Form
4. Click on the link "Ask Forms" in the top navigation

NOTE: you may need to toggle between the Instructor Ask Form and the dScribe2 Ask Form using the drop down box just under the top navigation